Each participating group is asked to:
- Report Issues Promptly Notify a member of the Steering Committee immediately regarding:
- Concerns raised by visitors, Founder’s Day representatives, or hotel staff
- Any damage to the suite
- Any misuse of the suite
- Situations where someone feels unsafe
- Provide Greeters
- Welcome visitors into the suite and share information about your group and other participating groups
- Monitor the room for issues requiring reporting (as noted above)
- Offer Food & Beverages
- Supply refreshments for visitors during your timeslot
- Set up food and beverages 10–15 minutes prior to your slot (special arrangements may be made if additional prep time is needed)
- Bring Special Service Items
- Supply any special items needed for your food/beverage service
- Provide Heating & Cooling Equipment
- Heating sources: crock pots or Insta-pots only
- Cooling sources: coolers for perishable or chilled items
The Steering Committee will provide:
- Coffee, water, and all coffee-related supplies (cups, stir sticks, etc.)
- Standard paper plates, napkins, plastic utensils, paper towels, and trash bags
Important Reminder
- Hotel Towels: Groups and individuals visiting the suite must not use hotel towels for clean-up under any circumstances.
- Any damage to hotel property charged to the suite may result in reimbursement requests to the responsible group, depending on the nature and circumstances of the damage.